Personal Assistant
Posted by: Office For Students
Employed By: Office For Students
Job Title: Personal Assistant
Salary: £31,908 – £33,379 Plus generous Civil Service defined benefit pension and London weighting £3,566 where appropriate
Contract: Full-time, fixed contract
Location: Bristol or London
Application Deadline: 12 Noon Monday 10 March 2025
Who We Are
The Office for Students (OfS) is the independent regulator of higher education in England. We regulate higher education on behalf of all students, ensuring that every student, regardless of their background, has a fulfilling experience that enriches their lives and careers.
Role Overview
We are seeking a highly organised and proactive Personal Assistant to support the Director for Fair Access and Participation within our Regulation directorate. This is an exciting opportunity to join the OfS as we embark on our ambitious new strategy focused on quality, standards, and equality of opportunity.
Role Responsibilities
As a Personal Assistant to the Director for Fair Access and Participation, you will play a crucial role in ensuring the smooth and efficient operation of the Director's office. Your responsibilities will include:
· Calendar management: Efficiently managing the Director's calendar, scheduling meetings, engagements, and events, and resolving any scheduling conflicts.
· Email management: Overseeing multiple mailboxes, prioritising and responding to emails, flagging important messages, and ensuring timely follow-up on all correspondence.
· Briefing preparation: Preparing and compiling daily briefing packs, including relevant documents, reports, and summaries, to keep the Director informed and prepared for meetings and engagements.
· Travel coordination: Arranging travel and accommodation for the Director, ensuring all logistics are handled smoothly.
Stakeholder communication: Communicating effectively with internal and external stakeholders, ensuring a positive impression of the OfS.
· Problem solving: Addressing day-to-day issues and contributing to the continuous improvement of organisational processes.
· Decision making: Making informed decisions on diary management and performing initial research to assist the Director in responding to stakeholders.
Team collaboration: Working as part of a team to deliver time-bound projects and supporting the overall objectives of the Regulation directorate. Working with other personal assistants within the directorate to Solve ad hoc problems that arise in a timely manner, while contributing to continuous improvement of a fast-paced directorate.
· Minute taking: Attend meetings with the director, accurately record minutes, and ensure all outstanding actions are captured and followed up.
Administrative systems: Maintain a comprehensive understanding of administrative systems and procedures, collaborating with the strategic adviser to ensure effective and timely decision-making for both internal and external colleagues.
Diversity and Inclusion
We value diversity and the wealth of perspectives, experience, and ideas it brings to our work. We strive to embed equality of opportunity in everything we do and welcome applications from candidates regardless of age, disability, race and ethnicity, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex, sexual orientation, and socio-economic background.
Working Arrangements
We embrace flexible and hybrid working arrangements, typically requiring office presence for two or three days per week.
Closing date for applications: Noon Monday 10 March 2025